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🏭 Labour Management Software for Manufacturing Units
In a factory, workers are often paid in different ways: by piece, by day or by month, and they work across day and night shifts. LabourFlow ERP brings workforce records, attendance, production, payroll and client billing into one platform so the numbers match from the shop floor to the salary sheet. This page explains how a manufacturing unit can run that routine and which features help.
The problem with managing shop-floor labour on paper and Excel
Most small and mid-size factories start with a muster register, a production slip book and an Excel sheet for salary. It works until headcount grows, shifts increase or a client questions the billing. Then the same worker's attendance, pieces and advances sit in three different places.
Typical problems we hear about in manufacturing units in general:
- Piece counts written by supervisors are re-typed at month end, and errors creep in
- Night-shift attendance gets split across two dates
- Advances taken during the month are forgotten at payday
- Rejections and scrap are not linked to the operator or machine
- Invoices to the customer are prepared separately from production records
One system for piece, daily and monthly workers
LabourFlow ERP keeps a worker master with profiles, KYC and document records (Aadhaar is shown masked) and bank details. Each worker can be set to a piece-rate, daily or monthly wage model, and hybrid payroll lets one factory run all three together.
Workers can get ID cards with QR badges, and a worker self-service portal gives them access to their own information.
- Piece-rate, daily and monthly wage models
- Worker profiles with KYC and document records
- QR-badge ID cards
- Worker self-service portal
- Role-based access so only the right people see sensitive data
Attendance across shifts
Attendance can be captured by QR kiosk or badge scan at the gate, by manual entry, or by Excel bulk upload. Multiple shifts and night shifts are supported, and leave and overtime go through approvals.
If you use GPS-geofenced mobile punch for any staff, workers are shown a notice before location tracking starts. Collect worker consent as per your own policy and use location only during work.
- QR kiosk and badge scan
- Manual and Excel bulk entry
- Multiple and night shifts
- Leave and overtime approvals
Production and piece-rate calculation
The production engine tracks output by factory, department, shift, machine and operator. Supervisors fill a daily grid, rejection and scrap can be logged, and offline mode with background sync helps where network is weak.
A 3-way calculation holds the customer price, the worker rate and the contractor margin together. For example, if a customer pays ₹10 a piece, the worker rate is ₹6 and the margin is the remaining amount, you can see it per piece and per job instead of guessing at month end. These numbers are only an illustration.
- Tracking by factory, department, shift, machine and operator
- Rejection and scrap logging
- Supervisor daily grid
- Offline mode with background sync
A daily routine: before and after
Before: supervisors note attendance and pieces on paper, the office re-types them, advances are tracked separately, and payroll is calculated in a long sheet before payday.
After: workers punch in by badge or kiosk, the supervisor enters production in the daily grid, advances are recorded as given, and payroll uses attendance, production and advance deductions already in the system. Payouts can go in bulk by bank or UPI through RazorpayX from your own RazorpayX account; LabourFlow does not hold money. Payslips can be printed or shared on WhatsApp.
Invoices can then be raised from approved production with GST invoice PDF or print, payment status and customer ledgers. Dashboards show live production and profit, attendance count, payroll paid versus pending and client receivables.
A note on labour laws
Minimum wages, PF / ESI, overtime, the Factories Act, the Contract Labour Act and the new Labour Codes differ by state and change over time. Treat any software setup as a record-keeping tool and confirm your rules with a labour-law consultant or CA.
Frequently asked questions
Can one factory pay some workers by piece and others by day or month?
Yes. LabourFlow ERP supports piece-rate, daily and monthly wage models, and hybrid payroll lets you run them together in the same payroll cycle.
Does it handle night shifts and multiple shifts?
Yes. Multiple shifts and night shifts are supported, along with leave and overtime approvals. Attendance can come from QR kiosk, badge scan, manual or Excel entry.
Can supervisors enter production if the network is poor?
The production module has an offline mode with background sync, so entries made on the shop floor can sync later when the connection returns.
What is the price of the software?
Pricing depends on the number of workers and modules you use; ask us for a quote.
See it with your own shifts and wage types
Tell us how your workers are paid and how many shifts you run, and we will show you the flow from attendance to payroll and billing. Book a free demo on WhatsApp or with the form on this page.